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Multimedia Recordings

Article by Debs Dennis
Customer Support Manager
This guide provides an introduction to preparing your multimedia recordings for distribution over the internet, uploading those files to your web site, and linking them to other services and content.

Preparing your files acceptable-file-formats

Before you upload your multimedia files to the Insight media servers you should first ensure that the material is in a format which is accessible to your audience. A list of acceptable formats is on the right. Both audio and video files are usually compressed – a process which involves dramatically reducing the amount of data making up the file in order to speed up the download time when it is accessed by a visitor to your web site.

Compression is always, to some degree, a compromise. In order to reduce the size of the file, data has to be thrown away – the compression tools you use aim to minimise the impact of this “slimming down” by throwing away the less noticeable aspects of the audio/video and retain the “essence” of how the recording should look or sound.

embedded-metadataEmbedded metadata

If you have metadata embedded in your audio or video files then this will save you time when you come to upload your files as these details will automatically be transferred to the file in the web office.

Note: Only the title and speaker/artist fields are mandatory. The description field is used in the media search however so this field will ideally contain a clear description containing the keywords users might search for on the item.
As with articles and images you can set the visibility of the recording according to whether people are visitors to the site, registered site members or group members.


Creating a Recording

Simply drag and drop your audio or video files, along with any document files you wish to have linked with them to the middle of the page and these will be uploaded. There's a quick video demonstration here...
Sorry, your browser is unable to play this type of file. You can still download it

Displaying media on your web site

draftpublishedTo publish the recording so it shows on your Audio/Video page just click on the orange 'draft' button  and select  'published'. Once you have have done this  the file automatically become visible on your web site under the Audio/Video area, and will also be picked up in the site search. You may also wish to display your recording within a particular group of your web site e.g. "Downloads", "Resources" etc, or link to it from a specific article.

Linking to a recording from within an article

You can create a link from within an article to an audio/video recording. For instructions on how to create a link from within an article see the How do I create a link? article. When selecting the content you wish to link to you'll need to select the 'Audio or Video recording' option. This option will display the media file in a media window.

Media list module

To display a list of uploaded Audio/Video files within a specific area, or on your homepage, you can add the media list module to an article or layout. This module can automatically list all the audio/video recordings published within a particular group or media folder.

Adding sermon notes to audio/video recordings

To add document files that you want to be associated with a recording simply drag the file into the recording. This can be done when initially uploading the audio file, or by dragging the file into the files section of an existing recording, adding-sermon-notes-to-audio-f

Embedding Video

Video can be embedded within an article or layout using the Media Player component. Add the module to the page and select the video file you wish to play. The video will automatically be set to 100% width of the available area.
Debs Dennis, 09/05/2019